Privacy Policy

This notice is provided pursuant to Article 13 of Regulation (EU) 2016/679 to those who access the website https://www.idea-re.eu/en/. This page describes how this website is managed with regard to the processing of the personal data of the Users who visit it. By visiting this website, you accept the terms and conditions set out below. Please note that this privacy policy applies only to this Website and does not cover any other website to which the User may be redirected. We reserve the right to modify, add to or remove parts of this privacy policy, informing data subjects by publishing the changes on our Website.

DATA CONTROLLER AND DATA PROTECTION OFFICER

Idea-Re S.r.l., represented by its legal representative pro tempore, with registered office at via Nicolò Porpora, 12 – 00198 Rome (RM), Italy, acts as Data Controller and can be contacted by e-mail at info@idea-re.eu. The designated Data Protection Officer (DPO) can also be contacted by e-mail at dataprotect@idea-re.eu.

TYPES OF DATA PROCESSED

User data is collected in several ways:

Browsing data collected automatically

While Users browse the Website, the following information may be collected and stored in the log files of the Website's server (hosting): IP (Internet Protocol) address, browser type, device settings, name of the Internet Service Provider (ISP), date and time of the visit, referring and exit web pages, and, where applicable, the number of clicks.

Personal data provided voluntarily by Users

The Website may collect other personal data provided voluntarily by Users when they request information through the contact form (name, e-mail address and any other information contained in the request).

Cookies

The Website uses cookies, which are small text files that are stored on the User's device or that allow access to information on the User's device. Cookies store information about visitors' preferences. They are used to check that the Website is working properly and to improve its features by tailoring page content to the type of browser used, or to make browsing easier by automating certain procedures.

The full list of cookies used and detailed information on the processing of data through cookies are available in the Cookie Policy published in the dedicated section of this Website.

Social Network Plugins

The Website includes LinkedIn plugins. The collection and use of information by LinkedIn are governed by LinkedIn's own privacy policy, available at https://linkedin.com/legal/cookie-policy.

PURPOSES AND LEGAL BASIS OF PROCESSING

Browsing data is collected and processed to carry out all activities relating to the management and administration of the Website, including IT security management. It may also be used to obtain anonymous statistical information on the use of the Website and to check that it is working properly. Browsing data also includes cookies. The prior express consent of the User is not required for the processing of functional and/or necessary cookies, and Users can restrict or block these cookies at any time through their browser settings. However, if Users choose to refuse these cookies, some services on the Website may not display correctly or may not work as well as they should. In particular, the operations that identify the User and maintain that identification during the session may become more complex and less secure. Consent is, however, required for the processing of third-party analytics cookies and marketing/advertising/profiling cookies. When Users visit the Website for the first time, a pop-up with a short notice will appear. By clicking "Accept all", Users give their consent to the use of all categories of cookies. By clicking "Customise", Users open a menu where they can choose which cookies to enable, and can save their selection by clicking "Accept selected". Finally, by clicking "Reject", only the functional cookies necessary for the normal use of the Website will be processed and stored, and no other types of cookies will be activated.

Personal data provided voluntarily by Users may be collected and processed for the following purpose:

to respond to explicit requests from the data subject. The processing will be based on the request submitted by the data subject and, therefore, on the need to take pre-contractual steps at their request, or on the Controller's legitimate interest in responding to their request.

DATA TRANSFERS

The data subject's personal data is stored in paper, electronic and online archives located in EU countries and will therefore not be transferred outside the European Union. Data collected through the Website is generally not disclosed to third parties, except in response to a lawful request from the judicial authorities and only in the cases provided for by law.

AUTHORISED PERSONS

The data may be processed by the Controller's employees responsible for pursuing the purposes stated above, who have been expressly authorised to process the data and have received appropriate operating instructions from the Controller. In addition, for security checks or Website optimisation, the data may be disclosed to external companies that provide Idea-Re S.r.l. with Website maintenance and development services and IT services in general, and that Idea-Re S.r.l. has appointed as Data Processors.

DATA RETENTION PERIOD

The data is processed only for as long as strictly necessary to achieve the purposes stated above, and in any case for no longer than 10 years. Specifically, personal data will be retained by Idea-Re S.r.l. as follows: data processed for the administration and management of the Website (Users' browsing data) will be kept for 3 days; data processed to respond to explicit requests from the User will be kept for as long as necessary to follow up on the request and, unless a Contract is signed between the Parties, will be deleted 60 days after any questions raised by the User have been resolved. In the event of legal proceedings, the data will be retained for the entire duration of the proceedings, until the time limits for filing an appeal have expired. Once these retention periods have ended, the data will be destroyed, deleted or anonymised, in line with technical deletion and backup procedures.

SECURITY OF PROCESSING (Art. 32 GDPR)

The Controller implements appropriate technical, administrative and physical security measures to protect personal information from unauthorised access, use and disclosure, in order to preserve the confidentiality, integrity and availability of data subjects' personal data, and requires its external suppliers and internal authorised persons to adopt similar security measures. Specific notices are made available through links or displayed on the Website's pages for particular services requested.

RIGHTS OF DATA SUBJECTS

Under European Regulation 2016/679 (GDPR), Users may exercise the following rights, in the manner and within the limits set by applicable law:

• right of access: to obtain confirmation as to whether or not personal data concerning them is being processed, and to receive all information relating to that processing;
• right to rectification: to have the data held by Idea-Re corrected where it is incomplete or inaccurate;
• right to erasure: in certain circumstances, to have the data held in Idea-Re's archives deleted;
• right to restriction of processing: where certain conditions apply, to obtain the restriction of the processing of their data;
• right to data portability: to have the data held by Idea-Re transferred to another controller;
• right to object: to object to the processing of their data;
• right to withdraw consent at any time, without affecting the lawfulness of processing carried out while consent was in place;
• right to lodge a complaint with the supervisory authority, which in Italy is the Garante per la protezione dei dati personali (www.garanteprivacy.it).

CONTACT DETAILS OF THE DATA CONTROLLER AND THE DATA PROTECTION OFFICER (DPO)

For further information about their rights, Users may contact the Data Protection Officer by e-mail at dataprotect@idea-re.eu, the Data Controller by e-mail at info@idea-re.eu, or by post at: via Nicolò Porpora, 12 – 00198 Rome (RM), Italy.